VALLEY FORT RUGBY FOOTBALL CLUB LIMITED (Company No. 0446812), with
registered office at Room 801-2, 8/F, Tung Hip Commercial Building,
244-248 Des Voeux Road Central, Sheung Wan, Hong Kong (referred to
hereinafter as “we” or the
“Club”) are committed to complying with the
mandatory data protection laws of any
applicable jurisdiction in relation to the collection, retention,
processing, use, transfer and/or storage of
your
personal data.
Kinds of Personal Data to be Collected
and/or Held
“Personal data” refers to any data which directly or
indirectly identifies you as an individual, or
is
capable of doing so. We collect and use personal data that we believe is
necessary to conduct our business with
you.
The types of personal data we collect may include, but is not limited
to:
- Contact information such as your name, email address, mailing
address and telephone number;
- Unique identifiers such as your HKID and passport number;
- Demographic information such as age, gender, date of birth, weight,
height, preferences,
family and education background;
- Membership information and activity records;
- Demographic information or identifier that are held in a cookie or
processor serial number that is combined
with
other personal information; and
- Any of the above information in relation to your parents and/or
child.
Collection of your personal
data
The Club collects your personal data when you apply for membership at the
Club (including via our Valley Fort
registration platform). If the applicant is under the age of 18, the
application should be made by the parent or
legal guardian and the parent or legal guardian must give the relevant
consent in providing the personal data to
us.
The Club also receives personal data from its partner associations,
including but not limited to (i) Valley Rugby Football Club Limited (ii)
the Hong Kong Rugby Union (the
“Partner Associations”). We may also
collect your personal data from coaches and
administrators who has direct contact with you while you participate in
the Club’s activities.
In order for us to properly process your membership application or
provide you with our facilities / services,
you
must provide the personal data requested. Please note that if you do not
provide us with the personal data
requested, we may not be able to process your application(s) or to
provide facilities and services to you.
Purposes for which we collect your
personal data
Your personal data is collected for the following purposes
(“Purposes”):
- carrying out the Club’s operations and provision of
facilities, services and merchandises;
- conducting checks regarding eligibility for using the facilities and
services applied for;
- processing application, administration, continuation and termination
of your membership at the Club, and any
other relevant matters;
- processing billing and payment, determining amounts outstanding,
and, if necessary, collection of
outstanding
payments;
- offering, providing and marketing to you the facilities, services
and/or merchandises offered by the Club,
or of
any of our sponsors, subsidiaries, affiliates, related or group
entities (see “Use and
provision of personal data in
direct marketing” below),
and
administering, maintaining, managing and operating such
facilities/services;
- communicating with you via telephone, mail, e-mail, facsimile or any
other means of communication;
- conducting market research for statistical or other purposes and
designing facilities, services and/or
merchandises for members;
- providing you with alerts, updates, materials or information about
our facilities, services and/or
merchandises
or other types of information that you requested or signed up to;
- making disclosure as required by any applicable law, rules,
regulations, codes of practice or guidelines or
to
assist in law enforcement purposes, investigations by police or
other government or regulatory authorities
in Hong
Kong or elsewhere;
- complying with the laws of any applicable jurisdiction and with any
internal policies of the Club;
- carrying out other services in connection with the operation of the
Club’s business; and
- other purposes directly relating to any of the above.
Disclosure and transfer of your personal
data
Personal data will be kept confidential but may, where disclosure is
necessary to satisfy any of the Purposes set
out above, be provided to the following parties (whether within or
outside Hong Kong)
(“Transferees”):
- any member of our group or any of our related entities, including
but not limited to the Valley Rugby
Football
Club Limited;
- our Partner Associations;
- the relevant governing bodies of sports which regulates the sporting
activities offered by the Club;
- any agent, business partner, adviser, auditor, contractor, financial
institution, and third party service
provider who provides administrative, data processing, data storage,
communications, computer, payment,
system
infrastructure and operation, website administration, or any other
service which assist us to carry out the
Purposes;
- our legal and professional advisors;
- government or regulatory bodies or any person to whom we are
required to make disclosure under applicable
laws
and regulations in or outside of Hong Kong; or
- actual or proposed transferees of our operations (or a substantial
part thereof) in or outside of Hong Kong.
In connection with any of the Purposes set out above, your personal data
may be transferred to Transferees who
may
be located in or outside of Hong Kong where there may or may not be in
place data protection laws which are
substantially similar to, or serve the same purposes as, any mandatory
data privacy laws of Hong Kong.
Access and correction of personal
data
You have the right to ascertain whether the Club holds your personal
data, to obtain a copy of the data, and to
correct any data that is inaccurate. You may also request the Club to
inform you of the type of personal data
held
by it.
Requests for access and correction of personal data or for information
regarding the Club’s policies and
practices relating to personal data should be addressed in writing to
info@valleyfort.com.
A reasonable fee may be charged to offset the Club’s administrative
and actual costs incurred in complying
with your data access request.
Use and provision of personal data in
direct marketing
In addition to the Purposes set out above, the Club intends to use your
personal data for direct marketing
purposes, including sending you promotional materials and conducting
direct marketing in relation to the
following
facilities, services and subjects:
- the Club’s facilities, services, merchandises and membership
programmes;
- the products, services, promotions and offerings from any of the
Club’s sponsors (a current list
of
the Club’s sponsors can be found at
https://valleyfort.com/sponsors/ and any other commercial
affiliates;
and
- any charitable/non-profitable causes.
The types of personal data to be used for the above direct marketing
purposes will include your name, address,
contact details and any demographic and membership information.
Before using your personal data for direct marketing, the Club must
obtain your written consent, and only after
having obtained such written consent, the Club will use your personal
data for any promotional or marketing
purpose.
You may in the future withdraw your consent to the use of your personal
data for direct marketing purposes and
thereafter the Club shall cease to use such data for direct marketing
purposes.
If you wish to withdraw your consent, please inform us in writing to the
address set out above
under “Access and correction of
personal data”. Any
such request should clearly state details of the personal data in
respect of which the request is being made.
The
Club shall, without charge to you, ensure that you are not included in
future direct marketing activities.